PAY GRADE: H

FLSA STATUS: Non-Exempt

POSITION OBJECTIVE

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

1.      Support mission, core values, and goals of the district.

2.      Register and enroll new students, collecting all required documents.

3.      Provide paperwork to appropriate staff for students with IEPs or 504 Plans.

4.      Process open enrollments, both in and out of District.

5.      Enter all student information into the student information system consistent with state business rules             and district requirements.

6.      Submit and fulfill student records requests.

7.      Track 10-day drops by having teachers verify class rosters.

8.      Collect 45-day screenings.

9.      Process student withdrawals and inform appropriate staff that student is being withdrawn.

10.    Update and track information changes in the student information system such as address, phone                     numbers, or emergency contacts.

11.  Track where exited students enroll.

12.  Collect, record, and submit accurate attendance in the student information system.

13.  Document all student absence information and maintain daily student sign-in and sign-out sheets for               audit purposes.

14.  Ensure all students are accounted for each day according to statutory requirements.

15.  Verify attendance is taken twice daily.

16.  Notify parents of student absences.

17.  Respond to parent, student, and community inquiries regarding attendance policies and procedures.

18.  Provide attendance and enrollment reports to teachers, administrators, and district staff.

19.  Generate truancy reports and notifications.

20.  Verify that all teachers have posted all grades during the grading window.

21.  Collect hard copy grade books at year-end.

22.  Review cumulative files for all incoming students to ensure all required documents are included.

23.  Periodically audit student cumulative files.

24.  Annually update student cumulative files with transcript of final grades, standardized assessment results,        a summary of attendance, updated immunization records (if applicable), open enrollment forms, and              re-enrollment forms.

25.  Due to the potential for access to confidential student information, it is mandatory that this position                 safeguard and maintain the confidentiality of the information stored and discussed in the school.

26.  Perform other duties as assigned.

EDUCATION & EXPERIENCE: (positions in this class typically require):

Education

·         Minimum High School Diploma or equivalent.

Experience

·         Three years clerical and record keeping experience required.

·         Data entry experience preferred.  High level of data entry accuracy required.

·         Prefer student information system software experience.

 

LICENSING REQUIREMENTS: (positions in this class typically require):

Licensing Requirements:

·         None

KNOWLEDGE: (position requirements at entry):

Knowledge of:

·         Current state requirements and guidelines. 

·         Student information systems, database concepts.

·         Knowledge of school and district policies helpful.

 

SKILLS: (position requirements at entry):

Skill in:

·         Effective interpersonal skills.

·         Excellent oral and written communication skills.

·         Programs:  Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

 

PHYSICAL REQUIREMENTS

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

 

Light Work: Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

 

NOTE

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

 

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.